Purchasing Assistant

Duties and Responsibilities

Ensure adherence to the companys rules and regulations as documented in the companys disciplinary policy

Ensure adherence to all health and Safety practices and procedures as defined during induction and other health & Safety training.

Ensure the completion of various procurement tasks assigned by Plant’s departments are done according to the time, quantity, quality and cost requirements to eliminate any delays caused to the Plant’s business activities.

Ensure the procurement costs are reduced through the implementation planning and negotiation process.

Ensure the Plant’s procurement and relevant documents are complete, kept and maintained on regular basis.

Ensure to negotiate best cost, delivered at the best time, for the best suited product.

Adhoc function which may fall in the ambit of the job requirements.

Ensure approved invoices along with supporting documentation is supplied to finance for payment:

Invices to be signed and dated by department manager and by receiving clerk as proof of receipt of goods.

If applicable, a GRN shuld be attached to the invoice.

Supprting approved purchase order agreeing to invoice to be attached to invoice.

Once the invice is approved by the manager.

Upn completion of above steps, invoices and supporting documentation are to be scanned to the bookkeeper, copying the cost accountant in, for payment:

Scanned documents are to be legible
Scanned documents are to face upright, i.e. no skew or side facing documents

Monthly payments should reach finance by close of business on the 15th of each month for processing and payment by the end of each month.

Minimum Requirements

• Experience as a Purchaser / buyer or in a similar position.
• Knowledge in SAP and EMA.
• Proficiency in Microsoft Office and purchasing software.
• Excellent communication skills, both written and verbal.
• Strong critical thinking and negotiation skills.
• Strong planning and organizational skills.
• Ability to work independently.
• Preferred qualification relating to position.

KPA (Key Performance Indicator

Maintain purchasing records relating to purchasing activities

Cost reduction

Personal Attributes:
Team Player

Strong work ethics

Accuracy

Attention to detail

Organized

Proactive

Flexible

Excellent Communication Skills

Between 3 - 5 Years