Supply Coordinator

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. The people at Wilhelmsen Marine Products do not just hold jobs here. They make the most innovative ideas a reality – and in the process, they shape the maritime industry. With one of the largest maritime networks in the world, we do work that makes an impact - if it floats, our products are probably on it. Supplying marine consumables, products, and solutions to every conceivable vessel type, our Marine Products division includes the Unitor brand of products, Timm ropes, Unicool refrigerants, and Unitor and Nalfleet marine chemicals. Last year we made product deliveries to 27,500 vessels, at over 2,000 ports Do you have a solid understanding of the Shipping Industry, supply operations and are you familiar with local port regulations and procedures? We are looking for a Supply Coordinator to join our Marine Products division in Cape Town. The Role & Responsibilities To ensure that orders from our customers are handled correctly, in a timely fashion and that customer demands are met and communicated in an efficient and professional manner.

• Ensure there is continuous communication on the availability and lead times of products with Customer Service, transporters, warehouse, expediting and procurement department.
• Continuous follow up on quotes and orders with sub-status ‘Awaiting approval.’
• Process orders including non-available items:
  • Order non-available items.
  • Maintain ETA dates for incoming Purchase Orders
  • Receive Purchase Orders supporting an order.
• Process shipments:
  • Add relevant charges if applicable.
  • Print pick lists for warehouse if required.
  • Report picking if required.
  • Scan Delivery Notes when applicable.
  • Create invoice for closed orders
• Process involvement:
  • Confirming ability to deliver,
  • Plan inventory,
  • Purchase inventory,
  • Quote order,
  • Deliver products.
• Supply Customer Service with necessary information concerning delivery status of orders i.e. charges, delays, availability.
• Provide complete and updated information to warehouse concerning time and place of delivery.
• Prepare cost pricing information towards final invoicing of service performed.
• Maintain required control reports and documentation.
• Assist other departments as needed on stock orders and purchase orders.
• Any other responsibility put forward by Manager not covered by this FD (within reasonable limits)

You will be Accountable for responsiveness, timely & correct delivery in line with set standards. Key KPIs for this position will be measured against Responsiveness in line with standards, On time delivery, Communication with other functions. Mandatory requirements

• High School diploma or equivalent
• Prior experience as Supply Coordinator or similar position in a warehouse
• Very good command of the English language (spoken and written)
• Good computer skills with Excel knowledge
• Ability to travel when required. Maintain a valid passport.
• Ability to communicate effectively within a multinational environment.
• Ability to work under pressure and ability to work on own initiative.
• Ability to work independently as well as in a team.
• Ability to co-operate across organization lines internally and towards customers.
• Systematic and accurate nature

The position reports to the Operations Manager/Supply & Dispatch Manager South Africa. This role works closely with Operations Supervisor, Warehouse Supervisor, Customer Services and Customs Specialist. What we offer is a culture and work environment of strong leadership, career development and a job that is both challenging and stimulating. Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at https://www.wilhelmsen.com/careers/ under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume, motivational letter and expected salary. Work location: Cape Town, South Africa Application deadline: 03/05/2024 #WSS