Executive Assistant

Executive Assistant POSITION SNAPSHOT JobReq ID: 52201 Type of work: On site Type of contract: Open-ended/permanent Full/Part Time: Full time Location: Johannesburg, ZA POSITION DESCRIPTION Job Purpose

We are looking for an Executive Assistant reporting to the Managing Director Bridgestone Southern Africa and other Senior Executive Leaders.

This role is based in Midrand, Gauteng and may include travel when required.

This position serves as the primary administrative liaison with members of senior management, internal and external stakeholders, and their assistants. The successful candidate must be able to work flexible hours in a fast-paced corporate environment while managing multiple tasks independently and maintaining confidence and diplomacy. You will provide organisational and administrative support to the Executive Committee Members.

Responsibilities:

• Maintains Executives’ calendars by planning and scheduling meetings, conferences, events and travel.
• Welcomes and screens visitors and clients, in person or telephonically, and answering or directing inquiries on behalf of the MD and other Senior Executive Leaders.

• Foster and maintain positive internal and external relationships, engaging with members and stakeholders at all levels of seniority in a professional and collegial manner.
• Co-ordinates Board and Executive Committee meetings and responsible for following up that minutes are actioned.
• Responsible for communicating with Board members and other stakeholders and ensures that all responses are done in a timely and professional manner.
• Compiles Board documents and circulates agendas, reports, minutes and resolutions and ensures that all deadlines are adhered to.
• Prepares reports by collecting and analysing information.
• Supports the Executives in projects, proposals and other matters, through research, consultation and coordination.
• Provides historical reference by developing and utilising filing and retrieval systems and recording meeting discussions.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and accompanies Executives when requested.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Managing the reception team and overseeing the canteen.
• Contributes to team effort by accomplishing related results as needed.
• Maintains and protects operations by keeping information strictly confidential.

Requirements:

Required capabilities:

• Planning, leading and organising skills
• Respond instantaneously
• Excellent interpersonal and communication skills
• Excellent written communication skills
• Presentation skills
• Attention to details
• Analytical skills
• Problem solving agility
• Technical and functional expertise

• Must demonstrate advance knowledge/experience working with the MS Office Suite (Excel, Powerpoint and Word)

Education:

Relevant Diploma / Bachelor’s degree preferred

Experience:

• Minimum 10 years’ experience in a similar role, with extensive experience at top level
• Experience working in a fast-paced corporate multinational environment
• Experience exercising discretion and confidentiality with sensitive company information
• Have knowledge of administrative procedures

Why should you apply?

• We are passionate about our people and want to offer them the opportunity to develop and grow.
• You never stop learning. You will have the possibility to develop yourself via our Learning Management System that is also connected to LinkedIn Learning.
• Bridgestone as a global company drives your career to the next level by offering you possibilities to work in an international setting.
• You will have the opportunity to work with leading technologies.
• You will have the opportunity to experience a dynamic and challenging environment and work on different and innovative projects.
• We help you to drive your career path onward and upward work in a culture of feedback that recognizes you and helps your development.
• You will work in a healthy and safety environment, as safety is a key priority area in Bridgestone.

If you can demonstrate the skills we are looking for and would like to make a difference in a Pioneering company dedicated to shaping a sustainable future of real-world mobility solutions, join us at Bridgestone!

Process Next Steps: All applications will be reviewed. Our HR team will contact those applicants who we would like to invite for the next stage of the recruitment process.

We are looking forward hearing from you!
MORE INFORMATION

All applications will be reviewed. Our Recruitment team will contact the suitable applicants for the next step of the recruitment process.

We are looking forward to hearing from you!

DISCLAIMER

Diversity and inclusion are a central part of Bridgestone EMEA’s values at the highest level. This is key for our people to show a passion for excellence for improving society connected to the world in which we live. Our commitment to diversity, is linked to our founders mission of ‘Serving Society with Superior Quality’, which is essential in shaping and creating the organization, serving all people, respectfully, connected to our business. We recognize that everyone is different and that attracting, developing and retaining our employees will create a sustainable working environment which is essential to our success. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate in particular on grounds of gender, marital status, race, ethnic origin, color, nationality, national origin, disability, sexual orientation, religion or age.