Admin Specialist

• Date Posted: Posted 2 weeks ago
• Location: Cape Town, Western Cape
• Job Title: Admin Specialist
• Salary: R19,000
• Education Level: Bachelors Degree
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

A well-established Accounting Firm is looking for an “Admin Specialist” to join their team on a full-time permanent basis for their offices in Cape Town.

They are offering +/- R 19,000 pm (subject to qualification and or experience) and internal career advancement opportunities.

Position Overview:

The Administrative Specialist in the accounting industry is a pivotal role that combines administrative excellence with comprehensive support to the accounting team. This individual will act as the backbone of the office, ensuring smooth operations, meticulous attention to detail, and exceptional organizational skills.

The role requires a proactive attitude, a knack for problem-solving, and the ability to handle confidential information with discretion.

You may be required to work 2 to 3 days in office and the rest of the days remotely from home, however mostly the first 3 months you will be required to go into the office on a permanent basis working onsite at their offices for training purposes.

Working hours: 08h00 to 15h00 and 09h00 to 16h00. You might be required from time to time to work overtime.

Requirements:

• Bachelor’s degree in business administration, or a related field (beneficial).
• 3-5 years of administrative experience beneficial, preferably in the accounting or finance industry.
• Proficiency in a CRM system (Click Up) and the workflow. Google Workspace. Familiarity with accounting software (Xero), SARS and PaySpace; will be beneficial.
• Excellent written and verbal communication skills (English and Afrikaans).
• Strong organizational and multitasking abilities.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills with a professional demeanor.

Position Responsibilities:

Office Management:

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.

Administrative Support:

• Provide comprehensive administrative support to the accounting team.
• Manage calendars, schedule meetings, and arrange travel logistics.
• Prepare and distribute internal and external communications, including emails, memos, and reports.
• Handle incoming and outgoing admin mail and maintain a well-organized CRM and online drive filing system.
• Onboarding of new client’s administration.

Financial Administration:

• Assist with basic accounting tasks such as data entry, invoicing, and expense tracking.
• Support the preparation of financial reports and documents.
• Help maintain accurate financial records and databases.
• ALL statutory communication and deadlines.
• Submission of EMP501’s and ROE’s.

Client Relations:

• Serve as a point of contact for clients, providing professional and courteous service.
• Handle client inquiries, direct them to appropriate team members, and ensure follow-up.

Event Coordination:

• Plan and coordinate company events, meetings, and conferences.
• Arrange logistics for internal and external events, including catering, transportation, and accommodations.

Project Management:

• Assist in special projects as needed, ensuring timely completion and adherence to budget and quality standards.
• Conduct research and gather data to support project initiatives

Key Competencies:

• Attention to Detail: Keen eye for detail and accuracy.
• Problem-Solving: Ability to anticipate needs and solve problems proactively.
• Time Management: Efficient time management skills with the ability to prioritize tasks.
• Flexibility: Adaptability to handle changing priorities and manage multiple tasks simultaneously.
• Team Player: Collaborative attitude with a willingness to assist team members as needed