Executive Personal Assistant

Motus Aftermarket Parts is looking for a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative support to our CFO / C-Suite. The ideal candidate will be a detail-oriented professional capable of managing multiple tasks and responsibilities in a fast-paced environment. The Executive Personal Assistant will play a key role in ensuring efficient communication, coordination, and execution of various administrative tasks to enhance the productivity and effectiveness of the executive team. The ideal candidate will thrive in a dynamic environment and bring a positive attitude to contribute to our collaborative work culture.

• Schedule and coordinate appointments, meetings, and travel arrangements for the CFO / C-Suite.

• Manage correspondence, including emails, letters, and phone calls. Screen and prioritize incoming communications.

• Prepare, collate, and edit documents, presentations, and reports.

• Maintain accurate records and files, both physical and digital.

• Attend meetings with the executive(s) as required, take minutes, and follow up on action items.

• Assist in the planning and execution of projects, including research, coordination with team members, and tracking progress.

• Handle sensitive information with discretion and confidentiality.

• Anticipate needs and proactively address issues that may arise.

• Provide general administrative support, such as ordering supplies, managing expenses, and organizing office operations.

• Build and maintain relationships with internal and external stakeholders, including clients, partners, and team members.

• Coordinate travel logistics, including flights, accommodations, and transportation.

• Assist in planning and organizing events, such as conferences, meetings, and team outings.

• Matric and relevant personal assistant qualification

• Over 5 years’ experience as an Executive Personal Assistant

• A valid SA driver’s license

• Strong organizational and time management skills, with the ability to prioritize tasks effectively.

• Excellent written and verbal communication skills, including professional phone etiquette.

• High level of attention to detail and accuracy in all tasks.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to handle confidential information with discretion and professionalism.

• Flexibility and adaptability to changing priorities and environments.

• Strong problem-solving and decision-making abilities.

• Ability to work effectively both independently and as part of a team.

• Professional demeanour and appearance, with a positive attitude and strong work ethic.